SUCCESS STORY: WS Packaging Group
LOCATION: Algoma, Wisconsin
INDUSTRY: Pressure-sensitive labeling
THE CHALLENGE: To eliminate dozens of filing cabinets in time for a major office move, while improving accounting procedures
THE SOLUTION: PaperSave Document Management works seamlessly with Microsoft Dynamics to scan all documents for instant storage, retrieval and distribution.
RESULTS: WS Packaging now handles filing, collections and accounting quickly and effectively.
WS Packaging is top-notch when it comes to manufacturing pressure-sensitive labels for major national packaged food and beverage companies. But its accounting folks found themselves stuck under piles of paperwork just as their corporate office was about to move into a temporary location. “We really were running out of space, not only for people, but for files,” explains Cathy Schumer, the company’s corporate controller.
At first she had concerns regarding whether going paperless would pass muster with accountants, auditors and the Internal Revenue Service, she now anticipates that it will be a great timesaver for her staff and a more convenient way to get information disseminated. Also the vast majority of WS Packaging’s manufacturing facilities use Microsoft® Dynamics®, so she needed something that would integrate seamlessly. PaperSave was the perfect solution.
Schumer found the software at a conference in March and employed it in July, right after her company’s next fiscal year began. “It fit with our year end,” she says. “It was easy to implement. We actually got it up and running very quickly.” PaperSave also saved the company from excessive spending: “We had also explored some very high-end software for workflow management and they were so darn expensive. We figured out the return [on PaperSave] was going to be about a year.”
WS Packaging employees discovered they could use PaperSave to store credit applications, scan in remitted checks and attach them to transactions, assist with collections, promptly deal with vendor queries, and quickly investigate any unusual transactions. Schumer also adds that it makes buyouts go more smoothly; when WS Packaging acquires a company it can takes control of its cash immediately through Microsoft Dynamics, scan everything in, and can start paying vendors immediately. “We’re able to quickly integrate their accounting into ours as a result of PaperSave,” she explains. Schumer admits accounts payable folks were apprehensive at first, but: “Once we got things rolling they were like, okay, this is really cool! It’s really easy to find things. Now they’re going gangbusters with it. They love it.”
MEASURES OF SUCCESS:
- WS Packaging has eliminated 55 four-drawer file cabinets thus far by implementing PaperSave.
- Its accounting department has freed up about 40 hours per week that would otherwise have been spent filing, searching for paperwork, and circulating hard copy documents.
- The accounting department has reduced paper usage by about 40 percent, mostly as a result of PaperSave.
- Schumer no longer worries about her department potentially losing everything if a fire or flood occurs.
About PaperSave
PaperSave is the first and only document management, electronic workflow and invoice automation solution, Certified for Dynamics GP 2013. PaperSave's unique integration provides one click access to documents related to the records within Microsoft Dynamics solutions like AX, GP, SL, & CRM. PaperSave combines document capture and transaction processing to eliminate multiple steps from your process saving time and money!
Learn More about PaperSave:
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