Whether a small business looking to streamline the information process or a mid-sized corporation interested in expansion, a paperless document management & electronic workflow solution has the potential to reduce the intricacy of a work environment. Although the technology is complex – as with every computer software program – employees utilizing it often find that the tedious tasks associated with paper-based processing are nonexistent.
The joy of human resources?
Boundless happiness typically isn’t associated with HR, probably because of the enormous amount of paperwork cluttering the desks of these offices. Looking to hire a new graphic designer? Prepare to send out an employee compliance exam as well as legal documents. Trying to maintain a view of comprehensive and individual worker expenses? The filing cabinet is the bane of your existence.
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Keeping a closer eye on small business inventory is typically easier through an electronic system.
Thankfully, many companies utilizing electronic workflow reduce the amount of paper used to process necessary HR-related transactions. Athento, a company providing organizations with document analytics software, claimed that the average employee procurement procedure slows when using tangibly-based “solutions.” Actions made simple from alternative methods allow HR personnel to duplicate, share and edit all documents in real-time, providing each team member with accurate updates to employment statuses.
One of the often overlooked benefits a document management workflow can provide a company with is the ability to maintain confidentiality. During the hiring process, Social Security numbers, bank account data and other critical information is handled.
Although by this time mutual trust has been established, there’s no way of monitoring which company workers are viewing a new hire’s sensitive material. On the other hand, many electronic options allow managers to see who looked at a person’s confidential intelligence as well as who made revisions.
Looking to keep a tighter budget?
Despite the 2008 Great Recession, small businesses have managed to bounce back after a few years of economic uncertainty. However, that doesn’t mean that these organizations are out of the water yet. Many, if not all of them have to compete with large enterprises that may have a better view of their inventory, despite a greater volume.
Supermarkets were expected to drive away mom-and-pop stores throughout the country, but small grocers still remain prevalent throughout the United States. Their survival is the result of smart business execution and a comprehensive view of all assets. According to Mobile Enterprise, technology that eliminates tangible processing provides organizations both large and small with this holistic perspective.
For example, a grocery store having to contend with retail giants such as Stop and Shop or Wegmans necessitates document management software so that an accurate record of all products bought and sold are kept. It provides small business owners with an unlikely opportunity: the ability to correlate demand expressed by customers with historical evidence of customer purchases. Receipts can be logged into the system, giving managers insight on which consumers should be rewarded for their loyalty.
At the end of the day, organizations engaged in electronic workflow have the opportunity to oversee every facet of their operations through a single interface. There’s no need to dig through Drawer A or Filing Cabinet B to look for separate kinds of documents.
About PaperSave
PaperSave is the first and only document management, electronic workflow and invoice automation solution, Certified for Dynamics GP 2013. PaperSave's unique integration provides one click access to documents related to the records within Microsoft Dynamics solutions like AX, GP, SL, & CRM. PaperSave combines document capture and transaction processing to eliminate multiple steps from your process saving time and money!
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