Whether it’s security, efficiency or merely keeping up with the ever-growing competition, Invoice Automation is a necessity for today’s business for many reasons. Some companies may fear the changes associated with the move to paperless system, but the document management software can phenomenally improve relations among customers and colleagues as the office workflow transforms. Below are a few best practices for those who are just beginning to implement the lucrative and productive world of invoice automation.
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Automated processes empowers data security
Cloud technology removes the security risks of leaving documents in a file cabinet, where they are only as secure as your office is. For most businesses, the security of their office building is relatively out of their control. Their financial documents can be compromised with an incident as simple as a faulty alarm or a sleepy night guard.
The use of document management software alleviates this worry as the security can be reinforced on your software by an external cloud security professional, and any equipment damaged in a building will not result in security threat or stolen or lost information, as it can be accessed remotely. The Paperless Project, a national coalition dedicated to the reduction of massive paper uage throughout American businesses, makes the following recommendation for companies resisting the switch to invoice automation.
“Don’t be afraid to join the paper-free coalition,” the site read. “Going paperless is a process, and with the proper preparation and management solutions, the ROI on creating a paperless office will outshine any standard paper-based system.”
Empower efficiency by automatic processing of invoices
With paperwork as sensitive in security and time as an invoice, a quality automated process really does make a big difference. In order to outpace your competition, speed without compromising accuracy is an absolute necessity – today’s culture absolutely thrives on instant gratification and demands rapid-fire results. This result is far more achievable without the constant shuffle of paper and the countless hours it takes to process.
According to the Paperless Project, the average worker spends nearly 1/3 of their workday searching for the correct files and information in order to perform their job efficiently, making the processing time far less speedy and leaving employees frustrated. Invoice automation improves the experience for both parties. Consumers can now enter information on a highly user-friendly interface and automation enables speedier approval on the administrative end. Add these advantages to the improved security and remote access for both parties, and the decision practically makes itself.
Companies that are hesitant to change are bound to be left behind, whether it’s in an industry trend or the way the world is heading technologically. Invoice automation qualifies as both of these things, and a shift in thinking can change the way your office runs for improved productivity and safety, resulting benefits to all.
About PaperSave
PaperSave is the first and only document management, electronic workflow and invoice automation solution, Certified for Dynamics GP 2013. PaperSave's unique integration provides one click access to documents related to the records within Microsoft Dynamics solutions like AX, GP, SL, & CRM. PaperSave combines document capture and transaction processing to eliminate multiple steps from your process saving time and money!
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